1. Parties and object

Rubco NV (hereinafter 'Rubco' or the 'data controller')
Nijverheidslaan 1553, 3660 Oudsbergen
KBO/VAT: BE 0420.070.871
Email: info@rubco.be
Telephone: +32 89 81 23 85

Rubco adopts this privacy policy, which aims to inform the user in a transparent manner about the website hosted at the following address: www.rubco.be, (hereinafter the "website"), how personal data is collected and processed by Rubco.

The term "user" refers to any user, whether a natural or legal person, who visits the website or interacts with the website in any way.

As such, Rubco determines all technical, legal and organizational means and purposes for processing users' personal data. Rubco undertakes to take all necessary measures to ensure that the processing of personal data is carried out in accordance with the law of 30 July on the protection of natural persons with regard to the processing of personal data (hereinafter the "law") and the regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter the 'Regulation').

Rubco is free to choose a natural or legal person to process the users' personal data at its request and on its behalf (hereinafter the "subcontractor"). Where appropriate, Rubco undertakes to select a subcontractor that offers sufficient guarantees regarding the technical and organizational security measures for the processing of personal data, in accordance with the law and the regulation.

2. Processing of personal data

The use of the website by the user may lead to the disclosure of personal data. The processing of this data by Rubco, in its capacity as data controller or by service providers acting in the name and on behalf of Rubco, is done in accordance with the law and the regulation. Personal data is processed by Rubco, in accordance with the purposes stated below, through:
the newsletter subscription form;
the use of cookies;
sharing information through the website.

3. Purpose of the processing of personal data

In accordance with Article 13 of the Regulation, the purposes of the processing of personal data are communicated to the user as follows:

Your personal data will only be processed for internal use within Rubco. Data processing is essential for the operation of the website and the associated services. The processing takes place exclusively for the following well-defined purposes:

Answering questions that are asked using the contact form or questions addressed to general e-mail addresses such as info@rubco.be;
inviting and informing the User about upcoming events and ensuring that our events are adapted to the user's preferences;
improving our services;
keeping our database up to date;
sending newsletters if the user has given permission for this.

4. Personal data that may be processed

The user agrees that, during the visit and use of the website, Rubco collects and processes, in accordance with the terms and principles described in this privacy policy, the following personal data:

personal identification data (Name and first name);
electronic identification data (IP address and cookies);
contact details (Email address and telephone number);
professional data (current position and organisation);
personal data related to self-entered preferences in a form on the website.

5. Consent

By accessing and using the website, the user declares that he/she has read and given his/her free, specific, informed and unambiguous consent to the processing of his/her personal data. This agreement covers the contents of this Privacy Policy. Consent is given by the affirmative action by which the user has checked the privacy policy box in hypertext link. This consent is an essential condition for performing certain actions on the website or for enabling the user to enter into a contractual relationship with Rubco. Any agreement between Rubco and a user regarding the services and goods offered on the website is subject to the acceptance of the privacy policy by the user.

The User agrees that the controller, in accordance with the terms and principles contained in this Privacy Policy, collects and processes his/her personal data that he/she provides on the website or in connection with the services offered by Rubco, for the purposes mentioned above.

The User has the right to withdraw his consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on prior consent.

6. Retention period of users' personal data

In accordance with Article 13(2) of the Regulation and the law, the controller will only retain personal data for as long as is reasonably necessary to achieve the purposes for which they are processed. This duration is in all cases shorter than one year.

7. Data Recipients and Disclosure to Third Parties

Personal data may be passed on to employees, employees, subcontractors or suppliers of Rubco who provide adequate guarantees for the security of the data and who cooperate with Rubco in marketing products or providing services. They act under the direct authority of Rubco and are responsible in particular for the collection, processing or outsourcing of this data. In all cases, the recipients of the data and those to whom the data has been disclosed comply with the content of this Privacy Policy. Rubco ensures that they only process this data for the intended purposes and in a discreet and secure manner.

8. User Rights

The user can exercise his rights at any time by sending a message by e-mail to the following address: info@Rubco.be, or a letter by post, accompanied by a copy of his identity card to the following address: Nijverheidslaan 1553 , 3660 Oudsbergen.

A: Right of access
In accordance with Article 15 of the Regulation, Rubco guarantees the user's right of access to his personal data. The user has the right to access this personal data and the following information:

• the categories of personal data concerned;
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients located in third countries or international organisations;
• if possible, the proposed storage period for personal data or, if this is not possible, the criteria for determining this period;
• the existence of automated decision-making, including profiling, as referred to in Article 22(1) and (4) of the Regulation and, at least in such cases, relevant information about the underlying logic, as well as the importance and expected consequences of such processing for the data subject.

The controller may demand a reasonable fee based on administrative costs for additional copies requested by the user. When the user submits this request electronically (e.g. via the e-mail address), the data will be provided in electronic form and for general use, unless the user requests otherwise. The copy of his data will be communicated to the user at the latest within one month of receipt of the request.

B: Right to rectification
Rubco guarantees the right to rectification and deletion of personal data to the user. In accordance with Article 16 of the Regulation, incorrect, inaccurate or irrelevant data can be corrected or deleted at any time. The user first makes the necessary changes himself from his user account, unless these cannot be made independently, in which case the request can be addressed to Rubco. In accordance with Article 19 of the Regulation, the controller shall inform each recipient to whom the personal data have been disclosed of any rectification of the personal data, unless such rectification proves impossible or involves disproportionate effort. The controller shall provide the data subject with information about these recipients if the data subject requests it.

C: Right to erasure
The user has the right, in the cases mentioned in Article 17 of the Regulation, to obtain the deletion of his personal data as soon as possible. Where the controller has made the personal data public and is obliged to erase it pursuant to the previous paragraph, the controller shall take reasonable measures, taking into account available technologies and implementation costs. To inform others that the data subject has requested from those controllers that the connection with such personal data or a copy or reproduction thereof be erased.

The two preceding paragraphs do not apply to the extent that such processing is necessary:
– the exercise of the right to freedom of expression and information, to comply with a legal obligation to process under Union law or the law of the Member State to which the controller is subject, or a task carried out in the public interest or in the context of the exercise of public authority entrusted to the controller; 
– the establishment, exercise or defense of legal claims.

In accordance with Article 19 of the Regulation, the controller shall inform each recipient to whom the personal data have been disclosed of any deletion of personal data or restriction of its processing, unless such disclosure proves impossible or involves a disproportionate effort. The controller shall provide the data subject with information about these recipients if the data subject requests it.

D: Right to restrict processing
The user has the right to have the processing of his personal data restricted in the cases listed in Article 19 of the Regulation.
In accordance with Article 19 of the Regulation, the controller shall inform each recipient to whom the personal data have been disclosed of any restriction of the processing carried out, unless such disclosure proves impossible or involves a disproportionate effort. The controller shall provide the data subject with information about these recipients if the data subject requests it.

E: Right to data portability
In accordance with Article 20 of the Regulation, users have the right to receive from Rubco their personal data in a structured, commonly used and machine-readable format. Users have the right to transmit this data to another data controller without Rubco preventing this in the cases provided for in the regulation. When the user exercises his right to data portability under the previous paragraph, he has the right to have personal data transferred directly from one controller to another, insofar as this is technically possible. The exercise of the right to data portability is without prejudice to the right to erasure. This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. The right to data portability does not affect the rights and freedoms of third parties.

F: Right of objection and automated individual decision-making
The user has the right to object at any time to the processing of his/her personal data due to his/her specific situation, including the automation of data by Rubco. In accordance with Article 21 of the Regulation, Rubco will no longer process personal data unless there are legitimate and compelling reasons for the processing which override the interests, rights and freedoms of the user, or for the establishment, exercise or defense of legal rights . When processing personal data for prospecting purposes, the user has the right at any time to object to the processing of personal data concerning him for such prospecting purposes, including profiling insofar as it relates to such prospecting. If the data subject objects to the processing for prospecting purposes, the personal data will no longer be processed for that purpose.

G: Right of complaint
The user has the right to submit a complaint regarding the processing of his personal data by Rubco to the data protection authority competent for the Belgian territory. More information can be found on the website:

https://www.gegevensbeschermingsautoriteit.be/

Complaints can be submitted to the following addresses:
Data Protection Authority
Drukpersstraat 35, 1000 Brussels
Tel. +32 2 274 48 00
Fax machine. +32 2 274 48 35
Email: contact@apd-gba.be

The User may also file a complaint with the court of first instance of his place of residence.

9. Cookies

The website uses cookies to distinguish users of the website. This makes it possible to provide users with a better browsing experience, improve the website and improve its content. The purposes and methods of cookies are included in this article.

A: General principles
A 'Cookie' is a file that is temporarily or permanently placed on the user's hard drive when viewing the website with a view to a subsequent connection. Thanks to cookies, the server recognizes the user's computer. Cookies can also be installed by third parties with whom Rubco collaborates. Some of the cookies used by Rubco are necessary for the proper functioning of the website, others are necessary to improve the user's experience. The user can modify or disable cookies by setting his browser. By using the website, the user expressly agrees to the management of cookies as described in this article.

B: Types of cookies and purposes pursued
Different types of cookies are used by Rubco on the website:

Technical cookies: they are necessary for the operation of the website, allow the communication of the data entered and are intended to facilitate the user's navigation.

Statistical and public cookies: these cookies allow user recognition and are used to count the number of users of the website over a certain period of time. Since they also indicate surfing behavior, they are an effective way to improve the user's browsing experience by displaying proposals and offers that may be of interest to the user. They also enable Rubco to identify and correct potential bugs on the website.

Functional cookies: these cookies facilitate the use of the website by retaining certain choices entered (for example, the user name or language).

C: Retention period for cookies
Cookies are kept for the time necessary to achieve the intended purpose. The cookies that can be stored on the user's hard drive. Many cookies are deleted when the session is closed, which ends when a browser is closed. The maximum term after which cookies are deleted is 365 days.

D: Management of cookies
If the user does not want the website to place cookies on his hard drive, he can easily manage or delete them by adjusting his browser settings. The programming of a browser also allows the user to receive a notification as soon as a website uses cookies and thus decide whether to accept or reject them.

If the user disables certain cookies, he accepts that the website may not function optimally. Some parts of the website may not be usable or partially usable.
If the user wishes to manage and/or delete certain cookies in this way, he/she can do so via the following link(s):
Internet Explorer: http://windows.microsoft.com/en-us/windows-vista/block-or-allow-cookies
Microsoft Edge: http://windows.microsoft.com/en-gb/windows-10/edge-privacy-faq
Chrome: https://support.google.com/accounts/answer/61416?hl=fr
Firefox: https://support.mozilla.org/fr/kb/activer-deactivater-cookies-preferences
Safari: https://support.apple.com/kb/ph21411?locale=fr_CA

10. Limitation of the liability of the controller

The website may contain links to other third party websites that are not linked to Rubco. The content of these websites and compliance with the law and regulation are not the responsibility of Rubco. The holder of parental authority must give his or her explicit consent to the minor, under the age of 16, to disclose personal information or data on the website. Rubco strongly encourages those exercising parental authority over minors to promote responsible and safe use of the Internet.

The controller cannot be held liable for the collection and processing of personal information and data of minors under the age of 16 whose consent is not effectively covered by that of their legal parents, nor for inaccurate data - in particular regarding age - provided by minors. have been introduced. Under no circumstances will personal data be processed by the controller if the user indicates that he/she is under 16 years old.

Rubco is not responsible for loss, damage or theft of personal data, in particular as a result of the presence of viruses or following computer attacks.

11. Safety and Security

The controller implements organizational and technical measures to ensure an appropriate level of security for the processing and collection of data.

These security measures depend on the implementation costs related to the nature, context and purposes of the processing of personal data.

The controller uses standard encryption technologies within the IT sector when transferring or collecting data on the website.

12. Change of Privacy Policy

Rubco reserves the right to change this privacy policy to comply with legal obligations in this regard. You are therefore requested to regularly consult the privacy policy to stay informed of any changes and adjustments. Such changes will be posted on the website or sent by email to ensure opposability.

13. Applicable law and competent court

This privacy policy is exclusively governed by Belgian law. Any dispute will be submitted to the courts of the judicial district of Rubco's registered office.

14. Contact

For any question or complaint regarding this privacy policy, please contact us at the following address: info@rubco.be